HR News

Welcome to the HR News website.  This page will be used to communicate HR news, surveys, open enrollments and other HR related information.

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

Wellness Incentive

The Wellness Program’s current discount will still be in effect throughout the plan year of July 1, 2017 – June 30, 2018.

To be eligible for the Wellness Incentive for the July 1, 2018 – June 30, 2019 year, you will need to complete an annual physical and an Annual Physical Exam Verification form. The Town will not collect any PHI or any medical records, just confirmation that the routine medical exam was completed.

All forms are due to the Human Resources Department by Friday, June 1st, 2018, to be eligible for the wellness program beginning July 1, 2018.  Non-union who complete the annual physical and annual physical exam verification form will be enrolled in the Town's wellness program and their co-share will be 17.5%.  For union members, the co-share is outlined in their collective bargaining agreements. 

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

KRONOS – Pre-Phase – Getting Used to FOBing - Continued

We are extending the pre-phase - Getting Used to FOBing, until further notice.

What does this mean?

It means all staff in Town Hall are to FOB in and out.

This is the ONLY expectation we have of Town Hall employees during this phase. When you FOB, a Green Light will appear on the timeclock to notify you of a successful FOB.

Timeframe

Until further notice.

Frequently Asked Questions

1) I am an exempt staff member, do I still need to FOB?

a. As of right now yes. This phase is designed to allow HR and IT to test the system to ensure everything is        set-up correctly. ALL TOWN HALL staff need to be FOBing starting next week.

2) I don’t have a FOB, what do I do?

a. The IT Department is working the rest of this week and next week to ensure that all personnel who will be using FOBs be given a FOB. It is OK if you don’t have one for the Pre-Phase; however, if you do not have a FOB by Wednesday, March 28, please contact HR.

3) When I FOB I don’t see anything on the screen, what is wrong?

a. Nothing. HR and IT are still working together to set everything up. This phase is just supposed to get staff used to FOBing. HR staff will be working throughout the week to ensure FOBs are going through and data is being attached to records. We are using this as a test to ensure accounts are set-up correctly.

4) When I FOB, there is no Green light, what do I do?

a. Send an e-mail to payroll@westerlyri.gov with your name so we can review your KRONOS account.

5) When I FOB, another persons name comes up on the screen, what do I do?

a. Send an e-mail to payroll@westerlyri.gov with your name so we can review your KRONOS account.

6) Who should I contact if I have any additional questions, comments, concerns about the new timeclock system during the Pre-Phase – Getting Used to FOBing?

a. You can contact HR or e-mail payroll@westerlyri.gov with your issue so we can research it.

7) I forgot to FOB what do I do?

a. Let your department head know and send an e-mail to payroll@westerlyri.gov with the day/time you were supposed to FOB.

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

FY 2018 Performance Management

The Town is starting the performance management process for FY 2018.  Employees are encouraged to complete self-evaluations and submit them to their supervisors by Monday, May 21, 2018.

For a tentative schedule of the 2018 Performance Management process please click: Schedule.

Forms

Forms for the process can be found on the Town's HR website under: Forms & Contacts.

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

Open Enrollment

It is time for the Town’s annual Open Enrollment for benefits. Changes can be made to Medical, Dental, Vision, Supplemental Life Insurance, AFLAC, or 457 plans.

If you require a change, please contact Haley Hamilton at 348-2537 or e-mail at HR@westerlyri.gov.

Change of Contact Information – Life Event

Please keep in mind if you have moved, or changed your phone number, please keep HR informed of such changes. If you have a life event (birth, marriage, adoption, etc.) it is highly encouraged you update your beneficiary information for your various benefits.

Annual Vacation Buy-Back

Non-Union employees may elect to sell back to the Town a maximum of one week of their accrued vacation. To be eligible, employees must have a minimum of two weeks of vacation accruals in their vacation bank after the buyback. Vacation sell back must be in whole week increments, with a maximum of one week being sold back to the Town. The buyback check will be sent out to employees by the second pay period in July. The Vacation Buy-Back form can be found on the Town’s HR website under Forms and Contacts under the Benefits heading.

Administrative Leave – Reset – July 1, 2018

For non-represented, exempt employees, per VIII. Overtime, Compensatory Time, Administrative Leave, page 11, of the employee handbook, administrative leave may not be carried over from one fiscal year to the next nor may it be converted to vacation leave or any other type of leave. All administrative leave balances will be reduced to zero on July 1, 2018.

A Healthier You! – Voluntary Wellness Program Expanded

This year the Town of Westerly’s Gym Enrollment Program is now expanded to include spouses, domestic partners and dependents. Under the program, the Town employee will pay $9.99 per covered individual via payroll deduction for their portion of the Westerly Fitness’s monthly $19.99 fee and the Town will pay the remaining $10.00. You do not have to be a new member to participate in this program, current members of Westerly Fitness can enroll under this program. All members who participated in the FY 2018 A Healthier You Program, will need to complete this year’s enrollment form. To sign up, complete the A Healthier You! Gym Enrollment form located on the Town’s HR webpage under Wellness.