Safety / Risk Management

The Human Resources and Purchasing Departments are responsible for safety and risk management by reporting incidents and working with other Town departments and third party administrators on developing and deploying best practices in safety and risk management.  

Claim Reporting Instructions are available for Automobile, General Liability, Property and Student Accidents.


Property Loss or Damage on Town Property or Road

  1. Employee/Claimant should complete the Property Loss / Damage Report form.
  2. Notify supervisor or manager of the accident of an Employee, who will E-Mail a copy of the Property Loss or Damage Form and pictures of the loss scene to the Town/School Risk Manager.
  3. If from the general public, E-Mail a completed copy of the Property Loss or Damage Form and pictures of the loss scene to the Town/School Risk Manager.  

    Please Note - The process above is only for issues on Town property or roads. If there is an incident on a State road it will need to be reported to the State -   https://www.dot.ri.gov/about/claims.php                         

General Liability Claim

  1. Employee/Claimant should complete the General Liability Claim Reporting Report form.
  2. Notify supervisor or manager of the accident of an Employee, who will E-Mail a copy of the General Liability Claim Reporting Report Form and pictures of the loss scene to the Town/School Risk Manager.
  3. If from the general public, E-Mail a completed copy of the General Liability Claim Report and pictures of the loss scene to the Town/School Risk Manager.                           

Automobile Accidents

  1. Employee/Claimant (driver of vehicle) should complete the accident report, forms should be kept in the glove compartment of each vehicle. (Automobile Accident Reporting Form).
  2. A Police Report should be obtained for any accident.
  3. Notify supervisor or manager of the accident.
  4.      If from the general public, E-Mail a completed copy of the Automobile Accident Reporting Form and any police reports, along with, if possible, pictures of the loss scene to the Town/School Risk Manager. NOTE: All claims involving damage from potholes, manholes, street grates, etc. must be submitted within seven (7) calendar days from the date of occurrence and reference RI State Law 24-5-13.      
  5. Again, if possible, pictures of the loss scene should be taken as soon as possible.                                      (Disposable cameras should be kept in the vehicles or use mobile phone)

Student Accidents

  1. Employee should complete the Student Accident Report form.
  2. Notify supervisor or manager of the accident.
  3. E-Mail a copy of the Student Accident Report Form and pictures of the loss scene to the Town/School Risk Manager.